Office Coordinator
Charlotte, NC
Job Summary

The Office Coordinator be responsible for managing the day-to-day operations of our organization to keep it running smoothly. They will develop organizational processes and systems for office personnel, including filing, billing, accounts payable.

General Accountabilities
  • Manage scheduling, budgeting, and ordering of office supplies
  • Schedule meetings and appointments
  • Organize the office layout
  • Organize and document office operations and procedures and ensure these procedures are being followed by staff
  • Ensure that all items are invoiced and paid on time and develop a system for timely automated payment for recurring orders
  • Coordinate with IT contractor on all office equipment
  • Manage contracts and price negotiations with vendors and service providers
  • Provide general support to visitors who come into the office
  • Assist in the onboarding process for new hires, including phones, email setup, computers, etc.
  • Plan in-house or off-site activities such as conferences and celebrations.
  • Prior experience handling office responsibilities, experience in customer service, or related field
  • Basic knowledge of accounting/HR
  • Excellent written and verbal communication skills; proficient in English-language business writing
  • Highly organized multitasker who works well in a fast-paced environment
Job Qualifications
  • Associate degree required; B.A. or B.S. preferred
  • Understanding of basic computer and electronic functions.
  • Attention to Detail
  • Ability to lift 50lbs
  • Reliable Transportation
Skills
  • Good verbal and written communication skills.
  • Strong Work Ethic & Team Oriented
  • Flexibility
  • Multitask
  • Ability to follow defined company procedures
  • Understanding of safety policies and procedures
  • Proficient computer skills, including Microsoft Office Suite
Apply Today!

To apply, send an updated resume and cover letter to our HR and Office Manager, Adean Holloway.

Adean Holloway
HR Manager
Toll-Free: (888) 652-8395
Phone: (980) 332-4648
Fax: (980) 888-8336
Email: adean.holloway@hcforklift.com

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